ER2 PhilHealth Guide to Electronic Advice and Reimbursements Form

ER2 PhilHealth is a form that employers in the Philippines must complete and submit to the Philippine Health Insurance Corporation (PhilHealth). This form reports the names, addresses, and health insurance status of employees. The ER2 form is an important document that helps PhilHealth track its members and ensures that everyone receives health insurance coverage.

The ER2 PhilHealth form is mandatory for all employers in the Philippines. Failure to submit the form on time or providing false information can result in penalties and fines. Employers must ensure that they complete the form accurately and submit it on time to avoid any issues.

What Is ER2 Form PhilHealth ?

The ER2 form is a document that employers in the Philippines must submit to PhilHealth to report newly hired employees. It is a mandatory requirement under the National Health Insurance Program (NHIP) of the Philippine Health Insurance Corporation (PhilHealth). Employers must submit the ER2 form within 30 days from the date of assumption to the office of the newly hired employee.

Eligibility Criteria For ER2 Registration

An employer must register with the Philippine Health Insurance Corporation (PhilHealth) to be eligible for ER2 registration. This requires the employer to obtain a PhilHealth Employer Number (PEN), which PhilHealth issues upon the employer’s registration with the Corporation.

Once registered, an employer must submit an ER2 form to PhilHealth within 30 days of hiring a new employee. Employers use the ER2 form to report employees’ information to PhilHealth, including their PhilHealth Number, a unique identification number assigned to each member.

It is important to note that employers who fail to register with PhilHealth or who fail to submit the required ER2 forms may be subject to penalties and fines. In addition, their employees may not be eligible for PhilHealth benefits.

To ensure compliance with PhilHealth regulations, employers should keep accurate records of their employees and regularly update their information with the Corporation. They should also ensure that all required forms and reports are submitted on time and in the correct format.

Overall, ER2 registration is an important step for employers who wish to provide their employees with access to PhilHealth benefits. By following the eligibility criteria and complying with all regulations, employers can ensure that their employees are protected and that they meet their legal obligations.

Required Documents For ER2 Submission

When submitting the ER2 form to PhilHealth. Employers must prepare and submit certain documents to ensure that they properly report employee members to PhilHealth.

Employer Documents

The following are the documents that are required from the employer for the ER2 submission:

PhilHealth Form ER2: Use PhilHealth Form ER2 to report employee-members to PhilHealth. The employer’s authorized representative must properly fill out, sign, and date the form. Additionally, a notary public must notarize the form.

Initial List (ER1): This is the initial list of employee members of the employer. The list must be attached to the ER2 form if it is the first time that the employer is submitting the ER2 form.

Subsequent List: The employer must attach the subsequent list, which includes employee members hired after submitting the initial list, to the ER2 form.

Certificate of Employment: This document is required for new hires. The certificate must contain the name of the employee, date of employment, and position. It must be signed by the authorized representative of the employer.

Certificate of Separation: This document is required for separated employees. The certificate must contain the name of the employee, the date of separation, and the reason for separation. It must be signed by the authorized representative of the employer.

Employers must ensure that all the required documents are complete and accurate before submitting the ER2 form to PhilHealth. Failure to submit the required documents may result in the rejection of the ER2 form.

Step-by-Step Guide to Completing ER2 Form

The ER2 Form is a document that employers use to report newly hired or re-hired employees to PhilHealth. To ensure proper registration of employees and accurate recording of their premium contributions. It is important to fill out this form correctly.

Here is a step-by-step guide to completing the ER2 Form:

Obtain a copy of the ER2 Form from the PhilHealth office or download it from their website. The form is available in PDF format.
Fill out the employer information section at the top of the form. This includes the name of the employer, the address, the contact number, and the PhilHealth employer number.

Fill out the employee information section. This includes the employee’s PhilHealth number, name, birthdate, and date of employment. Ensure that all information is accurate and up-to-date.
Fill out the dependents information section, if applicable. This includes the names, birthdates, and relationships of the employee’s dependents.
Fill out the contribution details section. This includes the amount of premium contributions for both the employer and the employee. Ensure that the correct amount is entered for each.

Sign and date the form. The employer must sign and date the form to certify that the information provided is accurate and complete.
Submit the form to the PhilHealth office where the employer is registered within 30 days from the date of employment.

Employers can ensure their employees are properly registered with PhilHealth and their premium contributions are accurately recorded by following these steps. If you don’t know about the contribution rates please read Philhealth Contributions 2023.

Er2 Philhealth Form Submission Process

ER2 is the form used to report newly hired and separated employees to PhilHealth. Employers have two options to submit the form: Online Submission and Manual Submission.

Online Submission

Employers can submit the ER2 form online through the PhilHealth Electronic Registration System (ePRS). To use this option, the employer must have an ePRS account. If the employer does not have an ePRS account, they can create one by following the instructions provided on the PhilHealth website.

Once logged in, the employer can access the ER2 form and fill it out online. The system will automatically generate a transaction number after the form is submitted, which can be used to track the status of the submission.

Manual Submission

Employers can also submit the ER2 form manually by filling out a hard copy of the form and submitting it to the nearest PhilHealth office. The employer can download the ER2 form from the PhilHealth website and fill it out manually.

After the form is filled out, the employer must submit it to the nearest PhilHealth office along with the required supporting documents. The supporting documents include a copy of the employee’s birth certificate or any valid ID. A copy of the employee’s marriage certificate (if applicable), and a copy of the employee’s children’s birth certificates (if applicable).

Note that employers must submit the ER2 form within 30 days from the date of assumption of office for newly hired employees and within 30 days from the date of separation for separated employees. Failure to submit the form on time may result in penalties and other legal consequences.

Deadlines and Timelines For ER2 Submission

Employers in the Philippines must submit ER2 forms to PhilHealth to report newly hired and separated employees. This submission is essential to enroll employees in PhilHealth and enable them to avail healthcare benefits.

The deadline for submitting the ER2 form for newly hired employees is within 30 days from the assumption of office. Employers must ensure that all the information provided in the ER2 form is accurate and complete. Incomplete or incorrect information may result in delays in the processing of PhilHealth benefits for employees.

For separated employees, the deadline for submitting the ER2 form is also within 30 days from the date of separation from the office. Employers must indicate the names of separated employees in the RF-1 form. Employers must also ensure that all the information provided in the RF-1 form is accurate and complete.

The Employers are required to use the Electronic Premium Remittance System (EPRS) application as the mode for the payment of the premiums and the preparation and submission of remittance reports. The EPRS system provides a streamlined and efficient way for employers to submit their ER2 forms and remittance reports.

Amendments And Updates To ER2 Philhealth

Employers must ensure that all workers under their employ are dutifully reported to PhilHealth so that in times of need. They can readily rely on accurate records, especially of their premium contributions.

If there are any changes to the employee’s information. The employer must submit an Employer Data Amendment Form or ER3 along with the applicable documents. For correction/change of business name/legal personality. The employer must submit a Certificate of filing of business name with DTI or Articles of Partnership or Incorporation. If the employer needs to temporarily suspend operations due to bankruptcy. They must submit a notice of suspension of operation.

It is important to note that all columns in the ER2 form must be filled correctly. Except for the column with the heading “Eff. Date of Coverage.” Employers should indicate their registered name and employer number accurately in their remittance (PhilHealth Form RFI).

Employers must also update their newly hired employees to government agencies such as BIR, PhilHealth, SSS, and HDMF. They should submit the ER2 form indicating the names of newly hired employees within 30 days of the assumption to the office. Employers should submit the original copy of ER2 with the employer’s or its authorized signatories’ original signature, and the signatories of ER1 and ER2 should match. If the signatory differs from the one on the filled-out ER1 form and the official designation is not indicated. The employer must return to the employer and request a Letter of Authority.

Penalties For Non-Compliance

Employers who fail to comply with PhilHealth’s reporting and remittance requirements may be subject to penalties. According to PhilHealth, delinquent, under-remitting, non-remitting, and non-reporting employers may face the following penalties:

3% monthly penalty on unpaid contributions
2% monthly penalty on unpaid interest
1% monthly penalty on unpaid surcharge

1% monthly penalty on unpaid compounded interest

Employers must calculate penalties based on the total amount of unpaid contributions and surcharge. And they are also required to pay a 2% processing fee for every transaction.

To avoid penalties, employers must ensure that they submit accurate and complete reports and remit their employees’ contributions on time.

Employers must also ensure that they deduct and remit the correct amount of premiums from their employees’ salaries. The premium rate is currently set at 3% of the employee’s monthly salary. With a salary floor of Php 10,000 and a salary ceiling of Php 70,000. Employers must also ensure that they remit the correct amount of premium contributions based on the employees’ salary bracket.

Common Mistakes To Avoid In ER2 Submission

Submitting the ER2 form is an important task for employers registered with PhilHealth. This form contains the list of newly hired employees. Some employers make mistakes while filling out the ER2 form, which may result in delays or errors in employee records.

Here are some common mistakes to avoid in ER2 submission:

1. Incomplete Or Inaccurate Information

The ER2 form requires employers to fill out several columns. Including the employee’s name, PhilHealth number, date of birth, and other details. Employers must ensure that they provide accurate and complete information for each employee. Any errors or omissions in the form may result in delays in employee registration or incorrect records.

2. Late Submission

Employers must submit the ER2 form within 30 days from the hiring date of new employees. Late submission may result in penalties or fines, and it may also delay the registration of employees with PhilHealth.

3. Failure To Update Employee Records

Employers must update employee records regularly. Especially when there are changes in the employee’s status, such as resignation, termination, or transfer. Failure to update employee records may result in incorrect billing or claims processing, which may affect the employee’s benefits.

4. Not Keeping A Copy Of The ER2 Form

Employers must keep a copy of the ER2 form for their records. You can use this copy as proof of submission and it may also be required for future reference or audits.

FAQS About Er2 Philhealth

How Can I Download The Er2 PhilHealth Form in PDF format?

You can download the Er2 PhilHealth form in PDF format from the official PhilHealth website. You can download it from here.

Is It Possible to submit the Er2 PhilHealth Form online?

Yes, it is possible to submit the Er2 PhilHealth form online through the PhilHealth Electronic Registration System (ePRS). Employers can register for ePRS and submit the form electronically. For more information on ePRS, visit the PhilHealth ePRS page.

What Steps Are Involved In The PhilHealth Registration Process?

To register with PhilHealth, an individual must first fill out the PhilHealth Member Registration Form (PMRF). You can download the form from the official PhilHealth website or obtain it from any PhilHealth office. After filling out the PMRF completely. You must submit the form along with the required documents to the nearest PhilHealth office.

How Can I Obtain A Copy Of My PhilHealth Member Data Record (MDR)?

A PhilHealth Member Data Record (MDR) can be obtained by visiting any PhilHealth office or by logging in to the PhilHealth Member Portal. The MDR contains important information such as the member’s PhilHealth number, date of registration, and contribution history.

What Is The Process For Updating My Personal Information With PhilHealth Online?

To update personal information with PhilHealth online, a member must log in to the PhilHealth Member Portal and select the “Update Profile” option. The member can then update their personal information such as their name, address, and contact details.

Where Can I Find The Contribution Schedule Form (CSF) For PhilHealth?

You can download the Contribution Schedule Form (CSF) for PhilHealth from the official PhilHealth website. You can also download it from here.